A conference recording package should include, as a minimum: camera coverage of every session you care about, slide capture synchronised to the camera, clean audio from the microphone system (not the room), redundant recording of all of it, and delivery in an organised, edit-ready structure with clear naming. Packages differ wildly in what they actually contain, which is why two “recording packages” can differ by thousands of pounds and one of them still loses your Tuesday breakouts. Here is what belongs in each tier, and the questions that reveal what a quote really covers.
The Three Package Tiers
Capture tier (from ~£1,500/day per room): single camera, slide capture, desk audio, dual recording, raw organised delivery. Right for training archives and compliance records. Production tier (from ~£4,000/day): multi-camera with a directed cut, integrated slides, lower-thirds, session-by-session files ready to publish. Right for content programmes. Broadcast tier (from ~£8,000/day): everything above plus live streaming, same-day social cuts and speaker videos: effectively the hybrid packages in our hybrid cost benchmarks.
The Details That Separate Good Packages
Audio from the desk, always: a camera microphone recording a PA in a ballroom is how recordings become unusable. Slides as a separate synchronised feed, not filmed off the screen. Multi-room synchronisation for parallel breakouts, matched timelines so post-production never manually conforms: the workflow behind our multi-stage projects at Magazine London. Redundancy on every feed, per redundancy by design. Organised handoff: per-session folders, consistent naming, one drive, delivered at wrap.
Questions That Reveal the Real Package
How is audio captured, exactly? Are slides a separate feed? What happens when a session overruns or two sessions clash? Is recording redundant, on what devices? What structure is the delivery in, and when do we receive it? What usage rights apply? And what does editing cost if we want session videos later: often cheaper bundled now, as our same-day content piece explains.
Frequently Asked Questions
How much does conference recording cost in the UK?
From around £1,500 per room per day for capture-tier recording to £8,000+ for broadcast-tier with streaming and content. Crew and kit rates behind these numbers are in our rates guide.
Can you record parallel breakout sessions?
Yes, with synchronised workflows per room: we have captured six simultaneous stages on matched timelines with per-stage delivery drives.
Who owns the recordings?
You should: check the quote grants you full usage rights, with the supplier retaining portfolio rights at most.
Record It Once, Properly
Our recording packages are built on the redundancy and handoff standards above. Ask us to spec yours.
